How to collaborate on documents over the Internet

Olga Weis

Working remotely is spreading like never before. Now, when technologies enable us to work from anywhere anytime, who wants to waste time on commuting to office? More and more companies realize that allowing employees to work from the comfort of their home, a coffee shop or even a beach shack has plenty of advantages. Workers are less stressed, engaged and productive, and the team collaboration improves significantly. The only thing you need to figure out is how to collaborate with colleagues who work from different locations. That is fairly easy – all you require for successful online collaboration is good collaboration software.

We have a couple of suggestions for you, read on to find out more

Dropbox

This software allows you to access shared files and folders from any computer or device that has a Dropbox Mac client or a web browser. It is compatible with all popular platforms – Windows, Ubuntu, Android, iOS and Blackberry.

This is how it works – create a new folder on your computer, put documents into it and share a link with your colleagues. Once they accept it, the folder and its contents magically appear on their computers.

Google Drive

This service is very similar to that of Dropbox, and it contains all Google Docs you are working on. The files are saved online, so you can share them with others and define their privileges such as read, edit, suggest making changes, etc. Google Docs allow seeing changes made by other people and use a chat feature to talk to them.

These days online collaboration tools are many, and each of them offers a way to work together. However we would suggest giving a try to these two services first, their functionality is usually more than sufficient, unless you have very specific requirements.

Also, it is important to figure out an efficient way to access and manage your documents online storage. Each of these services come along with their native client applications – Dropbox client for Mac and Google Drive Mac client, but here is a catch with them – you are forced to duplicate your data, in a local folder and online. If you would rather save some storage space, go for CloudMounter by Eltima. This application allows mounting cloud storage services on Mac, i.e. you can access and manage data stored there as if it were in a local folder. You thus can work with your documents directly online. The files get copied to your hard drive only when you choose to open them.


Apart from Google Drive and Dropbox, the software supports Microsoft OneDrive and Amazon S3. It also allows connecting to remote servers via FTP/ SFTP/ FTPS and WebDAV protocols, thus becoming a single point of access to all your data stored online.

CloudMounter offers Team License for 5 Macs and Company License for 50 Macs.

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CloudMounter

Requirements: OS X 10.10+ , 13.1Mb free space
Version 3.4.546 (9th Sep, 2018) Release notes
Category: System Utilities