Learning how to organize and manage files and folders on your Mac might take a while, and in order to save you time and effort we are sharing our favorite tips and tricks with you.
1. Organize your files by category
This might seem too obvious, but you’ll be surprised at how many people actually do not do it. And there is no harm reminding about it anyways, so once again – keep your Documents in the documents folder, Photos inside iPhoto, audio- and video recordings in iTunes
2. Create a folder for your temporary stuff
Instead of dumping everything on your desktop, it might be a better idea to create a special folder where you can keep your temporary files and folders. Make it a point to clear it within a set period of time, it could be anything from one day to… hmm, a couple of months? The whole point is that you know that the folder needs to be cleaned once in a while, besides, this helps you not to clutter your desktop with millions of icons.
3. Use search to locate required files
While some know where their files and folders located – thanks to the nested folder structure – for other the best way to find what they need is to use search functionality. It can also provide you with information such as how many documents/ images were created within a period of time.
4. Keep your folders date-named
If you use a mixed filename style such as ’03 – December’, your folders will be sorted out alphabetically and you can read the name of the month.
5. Lock files
You might never noticed but the menu brought up on selecting a file and pressing ‘Ctrl’ + ‘I’ has ‘locked’ option, use it if you do not want your file to be changed by anyone.
Now, if you feel that the functionality offered by default Mac applications is not enough to keep your Mac clean and organized, maybe it’s time to have a look at third-party utilities? First thing you might want to check is an alternative to Finder – organizing files and folders has to be done with the help of a file manager after all.
Commander One is a dual pane file manager that could help you access and work with your files in an easier and more efficient way, if you compare it to Finder. Thanks to the two panes, copying and moving files from one location to another is pretty much a matter of ‘drag-and-drop’.
You can set up hot keys for frequently used actions, open an unlimited number of tabs in a single window and change the look and feel of the app at any point of time. Apart from working as a ZIP unarchiver, the app supports a large number of archive formats and enables searching through archived folders without extracting their contents. This two panel file manager for Mac also has a built-in FTP client for you to transfer data to remote servers over FTP/ SFTP/ FTPS protocols.
Play around with the app, we are pretty sure you’ll find it very helpful for file management on your Mac. Whatever routine you choose for your files organization, stick to it – it will surely work in the end, making your workflow smooth and effortless.
Version 2.4.1(3173) (13th Jan, 2020) Release notes